From Inbox to Draft Bill, No Manual Entry
Invoice processing automation is software that reads incoming invoices — from email, WhatsApp, or uploaded PDFs — extracts supplier name, dates, line items, and GST, and posts the data into your accounting system automatically without manual data entry.
AirDoc AI does this by connecting directly to the inbox where supplier invoices already land, extracting the data with AI, and posting a draft bill straight into Xero, QuickBooks, or MYOB.
Start Free (500 emails/month, no credit card required)
What Invoice Processing Automation Actually Means
At its core, invoice processing automation replaces three manual steps – opening the email, reading the invoice, and typing the numbers into your accounting system – with one automated flow. The best implementations don’t just store a scanned copy; they extract structured line-item data and push it into a usable draft record.
How It Works With AirDoc AI
- Connect your inbox
- AirDoc AI monitors the inbox invoices already arrive in – no new address for suppliers to learn.
- AI extracts the data
- Vendor, invoice number, line items, amounts, and due dates are pulled automatically, including from PDFs and scanned attachments.
- Posts as a draft bill
- The invoice is created directly in Xero, QuickBooks, or MYOB, matched to the right supplier and ready for review.
- You approve, not re-key
- Your team reviews and approves instead of typing every invoice by hand.
Why Teams Automate Invoice Processing
- Hours back every month – Mutual Trust, Australia’s largest multi-family office, saves 30+ hours a month from a single inbox
- Fewer keying errors – line items are extracted, not retyped
- Scales without adding headcount – handles 500 to 10,000+ emails a month
- No workflow disruption – works with the inbox and accounting platform you already use
Which Platform Are You On?
AirDoc AI connects directly to Xero, QuickBooks, and MYOB via secure OAuth, so invoice data lands in the ledger your finance team already works in.
FAQ
What’s the difference between invoice capture and invoice processing automation? Capture tools store a digital copy of the document. Processing automation goes further, extracting the data and posting a usable draft record into your accounting platform.
Does this replace my bookkeeper? No. It removes the manual data entry so your team spends time reviewing and approving instead of typing.
How much does it cost? Plans start free for up to 500 processed emails a month, with paid tiers from A$149/month as volume grows. No credit card is required to start.
Start Free – Connect your inbox and see how much manual entry AirDoc AI can take off your plate.
