AI Extracts, QuickBooks Receives – No Manual Entry
You can automate QuickBooks invoice processing by connecting your Gmail or Microsoft 365 inbox to QuickBooks Online using AirDoc AI — invoices that arrive by email are captured automatically, line items and GST are extracted, and draft bills are posted to QuickBooks with no manual entry.
AirDoc AI reads your inbox, extracts the invoice data with AI, and posts it straight into QuickBooks as a draft bill, no CSV export, no manual upload, no re-keying.
Mutual Trust, Australia’s largest multi-family office, saves 30+ hours a month running invoices through their accounting platform this way.
Start Free → (500 emails/month, no credit card required)
How QuickBooks Invoice Automation Works With AirDoc AI
- Connect your inbox. Gmail or Microsoft 365: your full inbox, a shared mailbox, or just one folder.
- AI extracts the data. AirDoc AI identifies supplier invoices among ordinary email traffic and reads the supplier, invoice number, dates, GST, and every line item, not just the total.
- Posts straight into QuickBooks. A clean, accounting-ready draft bill lands in QuickBooks automatically, coded to the account and tax rate you’ve mapped, with the original invoice attached as the source document.
- You review, not re-key. Anything missing, unusual, or low-confidence is flagged as a visible exception; your team approves, they don’t retype.
Why Teams on QuickBooks Choose AirDoc AI
- No forwarding address required. AirDoc AI reads the inbox you already use, unlike tools that need every supplier to send invoices to a special address.
- Line-item level extraction, not just the total- the detail that actually matters for reconciliation.
- Scales with what you process, not a flat fee regardless of volume. 500 emails free, then A$149–A$499/month as volume grows.
- Secure OAuth connection to QuickBooks. AirDoc AI never asks for your QuickBooks login.
Built for QuickBooks-Based Teams
Bookkeepers, tradies, small businesses, and finance teams already running on QuickBooks who receive supplier invoices by email and want to stop manually moving that data into their ledger. If you’re processing 500+ invoice emails a month, this is exactly the gap AirDoc AI closes.
QuickBooks Invoice Automation FAQ
Does AirDoc AI integrate directly with QuickBooks? Yes, AirDoc AI connects to QuickBooks Online and posts extracted invoice data directly as draft bills, ready for review.
Do I need to change how invoices reach me? No. AirDoc AI reads the inbox, shared mailbox, or folder you already use no forwarding address, no new upload workflow.
What does it cost? The Starter plan is free for up to 500 processed emails a month, no credit card required. Paid plans scale from A$149/month for 2,000 emails to A$499/month for 10,000 emails.
Start Free → Connect your inbox; AirDoc AI pulls the data and pushes it to QuickBooks.
